- Context
The ODAS Center is an innovative regional partnership mechanism, dedicated to strengthening the safe abortion movement across Francophone Africa. It serves as a secretariat in support of the ODAS movement which includes government officials, health care providers, youth groups, feminist networks, human rights organizations, women’s groups, chercheur.es, academic organizations, champions working to dismantle abortion stigma, reduce unsafe abortions, and advocate for sexual and reproductive health and rights in Africa Francophone, in order to advance their rights and on their own terms.
The first edition of DASAF (Dialogue for Safe Abortion in Francophone Africa) in 2022 provided an opportunity to reflect on a strong and intersectional movement around the pillars of the common agenda, strengthening the collective commitment to safe abortion in Francophone Africa. In 2023, the Youth Dialogue for Safe Abortion in Francophone Africa (DJASAF) raised the voices of young people and highlighted their perspectives and priorities within the Movement.
The organization of the second edition of the DASAF comes at a major and critical turning point for bodily autonomy in the world. Like DASAF 2022 and DJASAF 2023, DASAF 2025 will offer members of the Movement an opportunity to gather, recharge and connect to better address common challenges in troubled times with the rise of anti-rights movements around the world and in our region. This edition will be a privileged moment of gathering and sharing between the members of the ODAS movement.
DASAF 2025 will bring together experts, activists, feminists, health professionals, government officials, human rights defenders, pro-choice organizations and allies from across the region. Together, we will take stock of the progress of the movement and reflect on regional priorities for the years to come.
The ODAS Centre wishes to set up a complete, efficient and personalised digital platform to meet the specific needs of the event. The proposed solution includes features for managing abstract submissions and reviews, registrations, sessions, communications, branding and technical support.
- Objective
Develop an innovative and integrated digital platform to facilitate the complete management of the DASAF/DJASAF event, strengthen the interaction between participants and ensure a smooth and engaging user experience.
Specific objectives:
- Facilitate the management of submissions and registrations to ensure an efficient and rigorous process.
- Optimize the attendee experience with an interactive program and real-time communication tools.
- Offer personalized branding that reflects the identity and values of the ODAS Center.
- Ensure responsive technical support and comprehensive guidance for optimal use of the platform.
- Platform features
Submission Management and Peer Review
- Configuration to submit up to 200 abstracts with file upload options and multi-author integration.
- Peer review functionality providing access to up to 50 reviewers, ensuring a rigorous and fair selection process for presentations.
Management of Participant Registrations
- Complete check-in management solution for up to 350 attendees.
- Automatic generation of name badges.
- Automatic generation of invitation letters for visas and other travel documents.
Session Management
- Interactive program with up to 50 face-to-face sessions with customized program options for each participant.
- Calendar integration for easy session and schedule management.
Email Campaigns and Notifications
- Email delivery tool with the ability to send up to 5,000 emails, including free automated notifications.
- Native mobile app (Android & iOS) with push notifications for reminders, updates, and private messages.
Online Community
- Integrated networking platform, allowing attendees, speakers and moderators to collaborate before, during and after the event.
Custom Branding
- Full customization with domain, emails, and icons specific to the ODAS Center.
Training and Support
- Initial training sessions for a quick introduction to the platform.
- Ongoing technical support to ensure optimal utilization.
- Timeline
| Deliverable | Delay | Responsible |
| Framing | April 30, 2025 | Provider |
| Programming and Implementation of Platform Features | April 30 to May 6 | Provider |
| Testing and validation | May 7 | Provider |
| Training and Support | May 12 | Provider |
- How to Apply
- Providers will have to submit:
-
- W9 for US companies
- Bank details
- Ipas Financial Identification Form (see annex)
- Example of support services for events related to sexual and reproductive rights and NGOs
- Interested service providers must submit their application files by 27 April 2025 at 23:59 GMT on the https://procurement.ipas.org/francophone-africa
- If you have any questions, please write to the following addresses: [email protected]/ [email protected]
- All applications must be marked “Event Management Platform DASAF 2025”