Data clerks

 

Background:
Post-MA Contraception (PMAC) is a research and implementation project that seeks to develop scalable, evidence-based interventions to increase uptake and continuation rates of contraception for women and adolescent girls who self-manage their abortions with medical abortion (MA) pills that have been obtained from a pharmacy. The project is implemented in Nakuru County, where Ipas works with Nakuru County Department of Health, Population Council, Ask NIVI, IHI and a Technical Advisory Group.

The PMAC project was implemented to strengthen pharmacy service delivery through structured supervision, documentation, and pharmacists’ capacity building. During the project implementation period, data collection and reporting were routinely conducted during monthly technical support visits and MA and PMAC data extracted from pharmacy registers. As the projects comes to an end , the project team is conducting data triangulation and digitization of service delivery data. This involves creating a digital version of the PMAC service delivery register and accurately capturing program data for the adaptive learning and intervention implementation phases. The process will digitize the service delivery data to create a repository of MA and PMAC data to inform ongoing advocacy and decision making on pharmacy-based investment priorities.

Objective:
Ipas is looking to engage data clerks in digitization of project data under PMAC project.

Scope of Work:

In collaboration with the PMAC project team, the data clerks will conduct:

 

1. Triangulation and validation

The data clerks will conduct site visits to the PMAC community pharmacies and verification of PMAC service delivery data

2. Image capture

Using smartphone, the data clerks will capture high resolution images of the service delivery data from the pharmacy-based register for periods between January 2023 – April 2024 (Adaptive learning) and May 2024 to November 2025 – Intervention period.

They should ensure accuracy, visibility and completeness of data captured in the photo.

3. Coding of data and labelling of images

• Capture images in sequence; overlap slightly for multi-page records.
• Crop out all unique identifiers such as name and telephone numbers
• Use odd and even numbers to differentiate pages with core information and follow up visits.
  4. Data transfer and confidentiality
  • At the end of each day, transfer all images from phone to the designated project person.
  • Delete all phone images once the images have been successfully transferred to Ipas contact person.

   

  Deliverables:

  • Taking high resolution images.
  • Code and sequence the data
  • Transfer all images from phone to the designated project person.

   

  Duration:
  The assignment will be completed within 4 working days from the contract signing and orientation

   

  Technical Requirements:

  • Ability to code and sequence data
  • Access to high quality smartphone.
  • Proficiency in capturing high-resolution digital images.
  • Prior experience as a data clerk
  • Individuals from Nakuru are preferred.

   

  Reporting and coordination

  • Daily submission of the photos of service delivery data.
  • Daily updating and submission the transfer log for tracking.

   

  Application Requirements:

  Interested candidate should submit:

  1. a cover letter
  2. Curriculum Vitae (CV) – 2pages max.
  • Financial proposal

   

  All applications should be submitted through the portal by 5PM EAT  25th November 2025